Hiring templates and career templates
These hiring templates and career templates are for employers, recruiters and job seekers who need a starting point rather than a blank page. Each one explains when to use it, what to change before sending, and where the rules differ. India versions are marked separately.
For employers
- Job Offer Letter Template (US) - Copy and Paste: A free US job offer letter template with placeholders, a short how-to, and notes on at-will wording, pay, benefits, contingencies and what to avoid.
- Conditional Offer Letter With Background Check Template: Copy-paste conditional offer letter for US employers: offer first, then the background check. Includes FCRA disclosure and fair-chance notes.
- Candidate Rejection Email Templates (5 Versions): Five copy-paste rejection emails for candidates at each stage: application, screen, interview, final round and offer withdrawn, with what to avoid saying.
- Interview Scorecard Template (Copy-Paste, Free): A copy-paste interview scorecard with competencies, 1-5 anchors, weighting, notes and a hiring recommendation. Includes how-to and legal cautions.
- FCRA Adverse Action Notice Template (Pre and Final): Copy-paste pre-adverse and final adverse action letters for US employers, with the notices the FCRA requires and when to send each. Includes checklist.
For recruiters
- Recruiter Fee Agreement Template (Copy and Edit): A copy-paste recruiter fee agreement with placeholders: fee, guarantee, payment terms, protection period and governing law. Includes how to use it.
For job seekers
- Resignation Letter: How to Resign Professionally (Samples): How to resign well in the US: a two-weeks notice letter sample, what to say to your manager, handover steps and what to check about final pay.
- Counter Offer Email Template: 5 Samples to Copy: Copy-ready counter offer emails for base pay, signing bonus, remote work and deadline extensions, with notes on what to change and what to leave out.
- Thank You Email After Interview: 5 Templates: Copy-and-edit thank-you email templates for after a phone screen, final interview, panel and no-reply follow-up, with timing and subject line tips.
India versions
- Offer Letter Format India: Free Template with CTC Breakup: Copy-paste offer letter format for India with CTC breakup, probation, notice period and joining terms. How to fill it and what to customise.
- Resignation Letter Format India: Samples with Notice Period: Resignation letter and email formats for India: standard, notice period buyout, early release request and short-notice samples, plus the exit checklist.
- Resume Format for Freshers in India: Free Template: A one-page fresher resume format for India with a filled sample, section order, what to leave out, and a pre-send checklist. Copy and edit.
More templates for job seekers
- Cover Letter Template (Copy and Edit) With Examples: A copy-and-edit cover letter template with a four-paragraph structure, two filled examples, tips on length and tone, and a checklist before you send.
- Resume Template (Plain, ATS-Friendly) With Sample: A plain, copy-and-edit resume template with section order, a filled layout, a bullet-writing formula and a checklist for clean screening.
- Job Offer Acceptance Email Template (3 Samples): Copy-ready emails for accepting a job offer: a simple acceptance, one confirming details, and one requesting a start date, with a pre-send checklist.
- Decline a Job Offer Email: 4 Polite Templates: Four copy-ready emails for declining a job offer: a short no, a reason given, keeping the door open and declining after verbal acceptance.
- Follow-Up Email After Applying: 4 Templates: Copy-ready follow-up emails after submitting an application, after a recruiter screen, after no reply to an interview, with timing and what to avoid.
- Reference Request Email: How to Ask (With Templates): How to ask someone to be your job reference: who to choose, when to ask, two copy-ready emails, what to send them and how to say thank you.
- Networking Email Templates for Job Seekers: Copy-ready networking emails: reaching a former colleague, asking for an informational chat, requesting a referral and thanking someone.
- Withdraw a Job Application Email Template: Copy-ready emails to withdraw a job application before or after an interview, with wording for accepting another offer, and tips on timing and tone.
More India templates
- Cover Letter Format for India (Job Application): Cover letter format for job applications in India with a sample for experienced and fresher candidates, plus email versions and a checklist.
- Resume Format for Experienced Professionals (India): A resume format for experienced professionals in India with section order, a sample, how to show achievements and tips on notice period and CTC.
- Offer Acceptance Letter Format India (Email Samples): Offer acceptance letter and email formats for India with joining date, CTC confirmation and notice period wording, plus a checklist before you sign.
- Experience Letter and Relieving Letter Request Email: Copy-ready emails to request your experience certificate, relieving letter and full and final settlement from HR in India, with a documents checklist.
More templates for employers, recruiters and affiliates
- Employee Onboarding Checklist (Copy-Paste Template)
- Reference Check Form Template (Copy-Paste)
- 30-60-90 Day Plan Template (Copy-Paste)
- Employment Agreement Template (US, Copy-Paste)
- Employment Verification Letter Template (Copy-Paste)
- Recruiter Cold Outreach Message Templates
- Candidate Submission Email Template for Recruiters
- Recruiter Client Intake Form Template (Copy-Paste)
- Affiliate Link Disclosure Template (FTC-Ready)
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