Job offer acceptance email: how to accept a job offer
Send your job offer acceptance email in writing, confirm the key terms and thank the sender. Before you reply, check that the offer matches what you discussed: title, pay, start date, location and any conditions such as a background check. Once you accept, tell other employers and plan your resignation.
At a glance
- Reply within the deadline, ideally in a day or two.
- Confirm the title, pay, start date and conditions.
- Negotiate before accepting, not after.
- Do not resign until the offer is final and conditions are clear.
- Keep a copy of everything.
Before you accept
| Check | Question |
|---|---|
| Pay | Does the figure match what you discussed? |
| Title and duties | Are they written? |
| Start date | Does it fit your notice? |
| Conditions | Background check, references, work authorization? See how long a background check takes |
| Benefits | Health cover start date, leave, retirement |
If something is off, ask now. See how to negotiate salary.
Template 1: simple acceptance
Subject: Acceptance of offer: [Job Title]
Dear [Name],
Thank you for the offer. I am pleased to accept the position of [Job Title] at [Company], with a start date of [date] and the terms in your letter dated [date]. I look forward to working with the team.
Please let me know the next steps and any documents you need from me.
Best regards, [Your Name]
Template 2: confirming details
Dear [Name],
I am happy to accept the [Job Title] offer. To confirm, I understand that the base pay is [amount], I will report to [manager] and start on [date], and the offer is conditional on [conditions]. Please tell me if any of this is incorrect.
Thank you, [Your Name]
Template 3: asking for a different start date
Dear [Name],
I am delighted to accept the offer. To complete my notice with my current employer, I would like to start on [date]. Would that work? If not, please suggest a date.
Best regards, [Your Name]
After you accept
- Tell other employers you are withdrawing.
- Complete paperwork and checks promptly.
- Resign in person first. See resignation letter guide.
- Ask for a first-day plan.
Frequently asked questions
Can I accept and keep negotiating? Not usually. Agree terms first.
Is a verbal acceptance binding? Employment in the US is typically at will, but handle verbal acceptance with care and confirm in writing.
What if I need more time? Ask for a short extension and give a reason.
Next step
Read the offer line by line, then send the template that fits.
This page is general career information.