Candidate submission email template

LiveRec EditorialUpdated

This candidate submission email template introduces one candidate to a client with a short summary of why they fit the role, their availability, pay expectations and the next step. Send it only after the candidate agrees, and attach or link the resume. Keep it to one screen so the hiring manager reads it.

At a glance

  • Get the candidate's permission before sending their details.
  • Lead with the three reasons they match the requirements.
  • Include availability, location and pay expectation, and be honest about gaps.
  • Confirm your fee agreement covers this client before submitting.

Template

Subject: [ROLE]: [CANDIDATE FIRST NAME] [LAST INITIAL], [ONE-LINE HOOK]

Hi [CLIENT FIRST NAME],

I am submitting [CANDIDATE NAME] for the [ROLE] (req [ID]). [He/She/They] [matches/exceeds] the core requirements and I recommend an interview.

WHY THEY FIT
- [REQUIREMENT 1]: [EVIDENCE FROM THEIR WORK]
- [REQUIREMENT 2]: [EVIDENCE]
- [REQUIREMENT 3]: [EVIDENCE]

WORTH KNOWING
- Current/last role: [TITLE, COMPANY, YEARS]
- Location and work setup: [LOCATION / remote / relocation]
- Availability: [NOTICE / START DATE]
- Pay expectation: [RANGE or "in line with your posted range"]
- Gap or question: [HONEST NOTE, e.g. "no direct experience with X but learned Y quickly"]

I have spoken with [CANDIDATE FIRST NAME], who is interested and has agreed to this introduction. Resume attached. Available interview windows: [DATES/TIMES].

Under our agreement dated [DATE], this introduction is on [DATE].

Best, [NAME] | [AGENCY] | [PHONE]

Notes

  1. Dated introduction. The date of submission can matter for your protection period. See the fee agreement template.
  2. One candidate per email keeps replies clear.
  3. Do not include protected characteristics, health or family details. The EEOC prohibits discrimination in hiring on those bases.
  4. Follow up with a short check after a few business days if there is no reply.
  5. On LiveRec you can submit a candidate to a client inside the Live Recruiter portal.

Sources

  • LiveRec editorial templates; no external data used (accessed 31 October 2026)