How do recruiters send an offer, find signed contracts and ask for documents?

LiveRec EditorialUpdated

US federal rules as of 31 Oct 2026.

As a recruiter, open the candidate, choose the Job offer tab and Make an offer. The candidate signs online, you countersign, and the signed copy is kept under Contracts in the left-hand menu. Signed offers and contracts are kept 7 years from signing, then deleted automatically.

How do I send an offer?

  1. Open the candidate and choose the Job offer tab, then Make an offer.
  2. Fill in Offered pay amount, Pay structure, Job type, Expected start date and the offer letter. Add an optional note.
  3. Choose Save as draft or Send offer. The button reads "Preparing for signature" while the offer is set up.
  4. Follow it under Offer history. View signature status shows each step. When the candidate has signed and the offer waits for you, choose Countersign now.

You can Withdraw offer once sent. If the candidate makes a counteroffer you can Accept, Decline or Make counteroffer.

Where are signed contracts?

Contracts lists signed documents for your clients, with columns for candidate, job title, document type, signing date, status and retention. Filter by client. Each row shows when its file will be deleted, and Verify checks the file against its stored fingerprint. You can download the signed PDF.

How do I ask a candidate for a document?

  1. Open Documents needed and choose Ask for a document. You can also ask from the candidate's Documents tab.
  2. Choose the Candidate, name the Document (for example "Passport copy"), add optional Instructions and a Due date, and choose Send request.
  3. The list shows Requested, Under review, Verified or Rejected.
  4. When a file arrives, open it, choose Download file, then Mark verified or Reject…. A rejection needs a reason under "Why is this file rejected?". The candidate reads it and uploads a replacement.

This is general information, not legal, tax or immigration advice. Rules change and your situation may differ. Consult a licensed attorney or qualified adviser.