Is an appointment letter mandatory in India for every employee?

LiveRec EditorialUpdated

Yes, an appointment letter is mandatory in India. The OSH Code requires employers to give every employee one, and the Ministry's summary says it should state the designation, wages and social security entitlements. Employers must also provide free annual health check-ups, which the Ministry has described for workers aged 40 and above.

At a glance

  • Appointment letters are mandatory for all employees.
  • Contents per the Ministry: designation, wages, social security entitlements.
  • Free annual health check-ups; a nationwide initiative for workers aged 40 and above was launched on 7 May 2026.
  • Age limits can differ between central and state rules.

Appointment letters

Before the Codes, appointment letters were not mandatory in this way. The Ministry's before-and-after comparison says written proof increases transparency and job security. Fixed-term and contract workers are also covered.

Offer letters and appointment letters are different documents: the offer states terms before you accept; the appointment letter is the formal engagement. See offer letter format and offer letter.

Free annual health check-ups

  • Employers must provide check-ups free of cost.
  • The PIB release of 21 November 2025 says all workers above 40.
  • On 7 May 2026 the Labour Minister launched a nationwide initiative for workers aged 40 and above, with treatment and medicines identified at camps provided through ESIC facilities.
  • The Ministry says central rules apply where the Centre is the appropriate government, and state rules where the state is, so age limits can differ.

What to do as an employee

If you joined after 21 November 2025 and have no appointment letter, ask HR in writing. Keep the signed copy. If you are on a fixed term, check the end date and the benefits listed.

What to do as an employer

Issue letters at joining, keep a copy, align them to the offer letter and payroll, and plan health check-ups for eligible staff. See what changes for employers.

Sources

This is general information, not legal, tax or immigration advice. Rules change and your situation may differ. Consult a licensed attorney or qualified adviser.