E-signature and where signed offers are stored

LiveRec EditorialUpdated

For offer e-signature, the candidate opens the offer as a PDF and signs by drawing or typing, then you countersign. The signing record shows the time, IP address and whether location was shared. The signed copy is stored in Contracts in the left-hand menu. By default it is kept seven years from signing; a company administrator can change that period.

Steps

  1. On the candidate's Job offer tab, choose Send offer.
  2. Follow each step on the signature status page (View signature status). When the candidate has signed, countersign.
  3. Open Contracts in the left-hand menu and choose Download to get the signed PDF.

Good to know

  • The default is 7 years from signing, then the file is deleted automatically. On Contracts, an administrator can choose Change retention or Manage retention to set the company default, a period per document type, or per contract (3, 5, 7 or 10 years, or forever).
  • Verify on a Contracts row checks the file against its stored fingerprint.