Fleet Data Coordinator

Posting number: 17078

Department: Commissioner Precinct 2

Job classification: Coordinator

Posting type: Open

Categories: Fleet Services, Planning and Development, Maintenance, Automotive, Communications, Office and Administrative Support, Database Administration

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Under the supervision of the Fleet Director, the Fleet Data Coordinator ensures the accuracy, integrity, and timely updating of all fleet- related data. The role maintains records for maintenance, parts, fuel, and chargebacks while upholding internal data standards. The analyst identifies and resolves data inaccuracies, supports efficient workflows, assists with budget tracking and administrative needs, and delivers clear reports to internal teams and leadership-highlighting data issues, workflow delays, and key fleet KPls.

• Enter and maintain data in Fleetio System related to vehicle maintenance, repairs, parts usage, fuel consumption, and assignments.
• Assists with KPI tracking for Fleet Operations.
• Generate and distribute reports for internal departments.
• Assist with logging purchase orders and tracking invoice payments.
• Support Fleet Services and Parts Manager with general administrative tasks.
• Help coordinate equipment quotes and service-related documentation.
• Respond to data/reports requests from internal departments.
• Assists users with system access and reporting features.
• Assist the Parts Manager with inventory of parts.
• Organize and maintain digital and physical records, including work orders and vendor invoices.
• Participate in special assignments as requested by Fleet leadership.
• Support internal meetings, including vehicle committee coordination and prioritizing replacements.

• High school diploma or GED equivalent from an accredited educational institution.

• Intermediate understanding of Microsoft Office
• Comfortable working with data, running reports, and presenting findings in a clear format
• Strong attention to detail and accuracy
• Excellent communication and teamwork skills
• Ability to work independently and prioritize multiple tasks

• Familiarity with FLEETIO or other fleet management software (preferred but not required)

If you need special services or accommodations, please call or email . This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• Valid Driver's License

NOTE: Qualifying education, experience, knowledge and skills must be documented in your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume"will not be accepted for qualifications.

• Regular Full-Time 40 hours a week, 7am-3:30pm
• Possible nights and weekends as needed
• Possible 12-hr shifts, after hours if needed during time of natural disasters and emergency

Employment may be contingent on passing a drug screen and meeting other standards. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.