Credit Card Administrator (Accounting Technician III)

Posting number: GLA - JR110233 - 11/26

Department: Colorado School of Mines

Job classification: Accounting Technician III

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Accounting and Finance, Higher Education

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Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance
• Generous vacation and sick leave plus 13 paid holidays
• State retirement plan (PERA)
• Parental Leave
• Reduced cost tuition for employee and family members
• Life and Disability Insurance
• Professional growth and training opportunities
• Access to technology and equipment
• Colorado State Employee Assistance Program
• Access to a world-class recreation center
• Interaction with an international population and cultural events
• BenefitHub state employee discount program
• RTD Eco-Pass

Are you someone who enjoys bringing order to complexity, analyzing data, strengthening compliance programs, and helping others navigate financial processes with confidence? The Colorado School of Mines is seeking a detail-oriented and collaborative Accounting Technician III - Credit Card Administrator to oversee and enhance the University's One Card Program while supporting critical accounts payable and expense operations.

This is an exciting opportunity to join the Procure-to-Pay team, where customer service, fiscal stewardship, and regulatory compliance come together to support the mission of one of the nation's premier STEM universities. This position offers meaningful responsibility, broad campus partnerships, professional development opportunities, and the chance to make a visible impact on university operations.

You will serve as the primary administrator for Mines' corporate credit card program, helping ensure cardholders have the tools, training, and support they need while maintaining strong program oversight.

Responsibilities include:

• Administering the University One Card and Ghost Card programs
• Reviewing and approving card applications and account changes
• Monitoring cardholder compliance with University, State, procurement, travel, and financial policies
• Managing card issuance, spending limits, account maintenance, and card cancellations
• Reviewing transactions and identifying questionable or non-compliant expenditures
• Supporting cardholders with fraudulent activity, disputed charges, and account issues
• Preparing weekly payments and ensuring timely transaction processing
• Conducting ongoing monitoring and enforcement of card program requirements

• Data analytics and reporting
• Auditing and compliance review
• Program governance and policy administration

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:A cover letter and resume must be attached to your application for full consideration.

Three (3) years of relevant experience in an occupation related to the work assigned to this position, including exceptional customer service skills and basic accounting skills. Please outline experience in "work history" section of application. "See resume" will not be accepted. Part Time work will be pro-rated.OREducation and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years (Transcripts must be attached for educational credit)Preferred Qualifications:

• Prior relevant state experience
• Experience with Workday
• Bachelor's degree in Accounting, Finance, Business Management, or a related field
• Knowledge of governmental accounting principles
• Understanding of accounts payable, travel, finance, and business operations
• Experience working within higher education environments
• Intermediate Excel and data analysis skills

This role is ideal for someone who enjoys analyzing data, identifying trends, and improving controls.

You will:

• Conduct monthly audits and post-audits of credit card activity
• Investigate exceptions and reconciliation findings
• Review supporting documentation and account coding
• Identify policy violations and coordinate corrective actions
• Provide audit support and reporting for internal reviews
• Develop analytics that help improve program effectiveness and compliance

You will process voucher requests and specialized payments while ensuring compliance with procurement, accounting, IRS, and University requirements.

Responsibilities include:

• Reviewing and processing payment requests
• Verifying coding accuracy and required approvals
• Evaluating the appropriateness of expenditures
• Resolving accounting and documentation issues
• Assisting with expense and reimbursement activities as needed

As the subject matter expert for the credit card program, you will:

• Develop and maintain cardholder training materials
• Deliver training and guidance to employees
• Create and update procedures and standard operating documentation
• Serve as a trusted resource for questions related to purchasing, travel, and card usage

Additional responsibilities include:

• Administering University Amazon Business and FedEx accounts
• Monitoring TeamDynamix tickets and ensuring timely customer support
• Partnering with the Workday Support Team to enhance reporting and business processes
• Serving as a backup resource for the Expense Team
• Contributing to process improvements and special projects

Our most successful team members are analytical problem-solvers who enjoy balancing customer service with compliance and accountability. They are comfortable working with large datasets, navigating complex policies, and communicating clearly with a variety of stakeholders.

• Exceptional attention to detail
• Strong written and verbal communication skills
• High-level organization and prioritization skills
• Independent problem-solving ability
• Customer-focused approach

• Background check

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa\ within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes,

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The Procure-to-Pay Office provides procurement and accounts payable services to the Mines community and its numerous off-campus partners. Our work is guided by three core principles:

• Service excellence
• Regulatory compliance
• Fiscal accountability

As a member of this team, you'll work closely with campus departments, cardholders, the Expense Team, Procurement, Business Services and Finance Systems (BSFS), and the Controller's Office to ensure the University's financial resources are managed responsibly and efficiently.