Contracts/Grants Reviewer 4 (WAE)

Posting number: 419-228174-ESS

Department: DPS-Office of State Police

Job classification: CONTRACTS/GRANTS REVIEWER 4

Posting type: Open

Categories: Clerical & Data Entry, Accounting and Finance, Miscellaneous, Records Management, Grants Administration, Office and Administrative Support, Database Administration

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The Louisiana State Police is seeking an experienced Contracts/Grants Reviewer 4 for a temporary, part-time, classified WAE (When Actually Employed) position within the Operational Development Grants Unit in East Baton Rouge Parish. This position will support the administration of state and federal grants that help maintain critical law enforcement operations.

Under the direct supervision of the Contracts/Grants Reviewer Manager, the employee will research funding opportunities; prepare and monitor complex contracts, grant applications, agreements, budgets, amendments, and sub-grant agreements; and review reports and expenditures for compliance with funding requirements. Additional responsibilities include tracking approvals and available funds, reconciling grant accounting records, maintaining documentation, and providing technical assistance to program personnel. The employee will also assist with requests for proposals, compliance reviews, and contract negotiations.

An ideal candidate should possess the following competencies:

Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Solving Problems: The ability to identify root causes, analyze data, and apply practical or innovative solutions to challenges.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions. Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others. Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

We encourage qualified applicants with experience in contracts/grants administration or financial management, strong attention to detail, and the ability to manage multiple priorities to apply.

One year of the required experience for the following minimum qualifications must have been in contracts or grants management:

• Five years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus two years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus one year of experience in contracts or grants management, procurement, financial management, or accounting.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

• Prepare, develop, and monitor complex contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures.
• Work with administrators, officials, and other personnel to solve contract problems.
• Maintain records; prepare reports and/or correspondence relative to contracts and/or grants.
• Assist program personnel in preparation of grants proposals or contracts agreements.
• Review reports and records to ensure costs claimed are allowable, and to ensure contract/grant is on schedule and terms are met.
• Track the approval process of contracts/grants ensuring all necessary approvals are received.
• Research grant awards and state appropriation budgets to make sure that funds are available.
• Obtain and review performance evaluations after completion of a project to comply with state law within established time limits.
• Perform original entries, reconciliations, and all adjustments to grants management accounting records.

• Position-Specific Details: Appointment Type: Temporary, part-time, classified WAE
• Career Progression: This position does not participate in a Career Progression Group.
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. This temporary appointment is limited to 1,245 hours worked in a 12-month period unless an exception is approved under State Civil Service Rule 23.6.
• Compensation: The salary offered will be determined based on qualifications and experience.
• Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

\* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Name of Contact Person: Elyssa Schexsnayder - Human Resources

Mailing Address: 7919 Independence Blvd. Baton Rouge, LA 70806

Phone Number:

The official job specifications for this role, as defined by the State Civil Service, can be found here.