Clerical Assistant 2 - Philadelphia County Wide Division

Posting number: N-2026-58623

Department: Department of Corrections

Division: CR Prl PHL Cnty Wide Div

Job classification: Clerical Assistant 2

Posting type: NCS External

Categories: Office and Administrative Support

As a Clerical Assistant 2, you will play an important part in keeping information organized and moving where it needs to go. You will contribute to a supportive office culture that values accuracy and teamwork. This position offers an opportunity to grow your administrative strengths while helping the agency meet its goals.

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This role focuses on maintaining accurate records, assisting visitors, and supporting daily office operations.

As a Clerical Assistant 2, you will perform the following duties:

• Record Management:Maintain and update case information across multiple systems
• Reception Duties:Greet visitors, answer calls, and direct inquiries
• File Maintenance:Organize files and electronic documents in accordance with standards
• Inventory Support:Track and maintain office supplies and equipment
• Information Response:Prepare and distribute reports or other requested materials

Interested in learning more? Additional details regarding this position can be found in the position description.

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• You must be able to perform essential job functions.

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

• Resumes, cover letters, and similar documents will notbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30am to 5:00pm, Monday-Friday, with a 1 hour lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Pennsylvania law (51 Pa.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.