Clerical Assistant 2

Posting number: N-2026-61302

Department: Department of Military & Veterans Affairs

Division: MV Nrsg Swvc

Job classification: Clerical Assistant 2

Posting type: NCS External

Categories: Nursing

NOTE: This posting will close on OCTOBER 31, 2026, or after a total of 25 applications are received, whichever occurs first.

The Department of Military and Veterans Affairs is seeking a Clerical Assistant 2 who enjoys keeping busy, staying organized, and supporting a team that serves residents and staff. This role allows you to help manage schedules, prepare packets, and keep important information moving smoothly across the facility. You will join a caring, mission-driven environment where teamwork and communication matter every day. Step into a role where your reliability and attention to detail make a meaningful difference.

Apply today to join our dedicated team of professionals!

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This position supports nursing operations and resident services by managing schedules, organizing documentation, and assisting with daily administrative needs across the facility.

As a Clerical Assistant 2, you will perform the following duties:

• Mail Distribution:Collect, sort, and deliver mail and newspapers to units and residents
• Supply Coordination: Request supplies and maintain inventory of equipment and forms for nursing units
• Schedule Support:Review call-off lists, adjust staffing schedules, and contact staff or agencies for coverage
• Record Maintenance:Organize overtime lists, update holiday and equalization records, and maintain assignment sheets
• Resident Services: Prepare appointment materials, assist with external scheduling, and arrange phone or cable services
• Administrative Tasks: Answer calls, prepare documents, make copies, scan information, and deliver faxes as needed

Interested in learning more? Additional details regarding this position can be found in the position description.

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

• Two (2) years or more of experience working with software applications within the Microsoft package and other software packages to create and maintain spreadsheets/calendars/documents/rosters, etc.
• Ability to work with various office equipment such as scanner/printer/fax/computer/tablet/telephone/personal communication devices, etc.
• You must be able to perform essential job functions.

• Previous experience working in an office setting as a clerk and/or personal assistant.

• A conditional offer of employment will require a medical examination.
• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

• Resumes, cover letters, and similar documents will notbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekersfor additional information.

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday-Friday, with a 30-minute lunch.
• Telework:You will not have the option to telework in this position.
• Salary:Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Pennsylvania law (51 Pa.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.