Administrative Coordinator 3 OR 4 (OSC)

Posting number: 224782

Department: DOS-Secretary of State

Job classification: ADMINISTRATIVE COORDINATOR 3

Posting type: Open & Promotional

Categories: Clerical & Data Entry, Museum, Hospitality and Tourism, Office and Administrative Support

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

This position is at Louisiana's Old State Capitol, one of the liveliest museums in the region. The person who fills this job will handle some administrative tasks, assist with tours and special events and more. We see 50,000 guests a year from all over the country, and the world. Looking for someone who is enthusiastic and willing to learn about all this National Historic Landmark has to offer.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:Accepting Direction: The ability to be open and willing to follow guidance or instructions. Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Serve as an assistant to the Assistant Director.
• Process requisitions/work with procurement.
• General office support including answering phones, maintain files and mailing lists.
• Maintain the OSC events calendar.
• Timekeeping
• Assist other areas within OSC as needed.

Position-Specific Details:

• Appointment Type:Probational or Promotional Career Progression:This position may be filled as an Administrative Coordinator 3 or 4
• Division:Museum Division - Old STate Capitol / One (1) vacancy Location:100 North Blvd, Baton Rouge, LA
• How To Apply:No Civil Service test scoreis required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Contact Information: For further information about this vacancy, contact: Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The official job specifications for this role, as defined by the State Civil Service, can be found here.