Administrative Assistant 4

Posting number: 226836AA4100126TG

Department: DCFS-Department of Children and Family Services

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Social Services

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Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Serves as personal and confidential Administrative Assistant to the General Counsel of the Bureau of General Counsel.
• Independently responsible for all routine minor administrative matters within the Bureau of General Counsel.
• Solely responsible for all functions and duties associated with being the Primary Time Administrator for all in-house BGC staff.
• Responsible for creating purchase orders using the SRM (Eprocurement) module.
• Responsible for inputting invoices into the Vendor Invoice Portal (VIP). Also responsible for making purchases using the State issued LaCarte card and using the WORKS system to upload the receipts from each purchase.
• Provides direct secretarial support to the BGC attorneys in the completion of legal documents that require specialized knowledge of format and legal terminology.
• Greets visitors, screens telephone calls, determines proper referrals, and provides assistance to general inquiries.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This vacancy may be filled as an Administrative Coordinator 1, 2 or 3 depending on experience.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Coordinator 4We’re looking for a dependable professional with strong organizational skills, excellent attention to detail, and a commitment to excellence in a mission-driven environment.An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Communicating Effectively:The ability to convey information, ideas, and emotions, using structured communication methods that promote understanding and engagement.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change:The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative:  The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism:  The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

No Civil Service Test scoreis required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Tra'lecia Holmes

Tra'lecia.

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.