Administrative Assistant 4

Posting number: MVA/PAW/227678

Department: LDH-Medical Vendor Administration

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous

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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Provide confidential administrative support to the Economic Stability Manager 3 and assist with daily SNAP Quality Control unit operations.

• Prepare, review, proofread, and edit official correspondence, reports, handouts, and meeting materials.

• Maintain calendars, schedules, shared directories, pending files, and office filing systems to ensure accurate recordkeeping and efficient workflow.

• Coordinate meetings, workshops, and conference calls, including preparing agendas, materials, and binders.

• Process and coordinate payroll functions and personnel actions to support timely and accurate administrative operations.

• Manage incoming and outgoing mail and serve as a liaison with Telecommunications to resolve equipment, service, and billing issues.

• Serve as Property Control Manager by maintaining inventory records and ensuring accountability for unit property and equipment.

• Position-Specific Details: Location: Medical Vendor Administration / ES State Office / East Baton Rouge Parish
• Appointment Type: This position may be filled as aProbationary appointment, Promotional appointment orJob appointment (temporary appointment that may last up to 48 months)
• Cost Center: 3052130100
• Position Number(s): 50689821
• How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please clickHERE.Contact Information:

• Patricia Walker
• Patricia.
• LA Department of Health (LDH)
• Division of Human Resources
• PO Box 4818
• Baton Rouge, LA 70821

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.Information on the Louisiana Works, Louisiana Rehabilitation Services is availablehere.LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Be part of a team that helps Louisiana families access vital food assistance! As an Administrative Assistant 4 with the SNAP Quality Control unit, you’ll play a key role in keeping operations organized, efficient, and compliant. From coordinating office activities and managing records to supporting personnel, payroll, and program leadership, your work will help ensure the team can focus on delivering quality services that strengthen food security and support healthier communities. Apply today and make a difference!An ideal candidate should possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.