Administrative Assistant 4

Posting number: MVA/PAW/226435

Department: LDH-Medical Vendor Administration

Job classification: ADMINISTRATIVE ASSISTANT 4

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous

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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Provides administrative support to the Area Director by coordinating daily operations and assisting with the management of regional programs and initiatives.

• Assists with budget administration, purchasing activities, and fiscal reporting to support effective financial management and operational needs.

• Maintains databases, prepares reports, and ensures the accuracy and integrity of program information for leadership review and decision-making.

• Coordinates regional administrative functions, including mail services, printing, telecommunications, records management, and inventory control.

• Supports facility operations by assisting with vehicle management, facility maintenance, safety, security, risk management, and leases.

• Assists with contract, grant, and fiscal administration, including payroll, accounts payable, accounts receivable, and related administrative processes.

• Serves as a resource to regional staff by coordinating administrative activities, responding to inquiries, and helping ensure efficient and compliant business operations.

Position-Specific Details:

• Location: Medical Vendor Administration / ES Baton Rouge Region 2-FSA 3 (ES TRI-REGION 3) / East Baton Rouge, East Feliciana, Iberville, Ascension Parish
• Appointment Type: This position may be filled as aProbationary appointment, Promotional appointment orJob appointment (temporary appointment that may last up to 48 months)
• Cost Center: 6052130102
• Position Number(s): 50689067
• No Civil Service test score is required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

• Staff Name
• LA Department of Health (LDH)
• Division of Human Resources
• PO Box 4818
• Baton Rouge, LA 70821
• LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
• *Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.*

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Join a dynamic team supporting regional leadership and play a key role in ensuring efficient day-to-day operations. This position offers the opportunity to provide executive-level administrative support, collaborate with diverse teams, and contribute to delivering quality services to communities across the region.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement. Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.