Sr. Coordinator, Academic Programs

Sr. Coordinator, Academic Programs (Oro Valley, AZ)Posting Number req27321 Department Vet Med Administration Department Website LinkLocation Outside of Tucson Address 1580 E. Hanley Blvd., Oro Valley, AZ 85737 USA Position Highlights

The College of Veterinary Medicine, with the University of Arizona, is seeking a Sr. Coordinator, Academic Programs. The Sr. Coordinator, Academic Programs serves as the primary operational lead for pre-clinical academic scheduling, overseeing the design, coordination, and execution of highly interdependent schedules for Years 1 and 2. This position manages multi-variable scheduling environments involving simulation, surgery groups, faculty availability, facilities, exams, and academic space utilization, requiring advanced sequencing and resource balancing. The role is cross-trained to support Clinical Year scheduling and lottery operations, ensuring continuity and operational resilience across the full curriculum. Through data reporting, timeline management, and event coordination, this position supports accreditation compliance and contributes directly to the quality, efficiency, and delivery of the College’s educational programs.

Must have a valid driver’s license and ability to drive according to the University Fleet Safety PolicyVisa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

• Following generally prescribed procedures and under moderate supervision leads the development, coordination, and execution of pre-clinical academic schedules for Years 1 and 2, managing multi-variable logistics across students, faculty, facilities, and curriculum requirements, including highly interdependent simulation and surgery group scheduling requiring advanced sequencing and resource balancing.
• Ensures compliance with university and AVMA COE accreditation standards.
• Serves as the quality control lead to ensure all academic schedules are accurately displayed in the Learning Management System (Elentra).
• Provides cross-trained support for Clinical Year scheduling and lottery processes, including preparation, execution, site confirmations, schedule changes, and adjustments, ensuring continuity and operational stability.
• Actively supports and monitors clinical site compliance with program standards, contributing to the quality, integrity, and sustainability of clinical education partnerships.
• Collaborates closely with faculty, academic staff, and leadership to evaluate the Year 1 and Year 2 curriculum; manages the curriculum timeline to ensure all deliverables are met across all departments; prepares and maintains reports on program activities, progress, and outcomes; and contributes to the Self-Study Report (SSR) and other accreditation documentation while continuously improving and streamlining processes for efficiency and compliance.
• Oversees scheduling and utilization of academic spaces, manages exam, supports purchasing and procurement for curricular needs, and coordinates student-facing academic events throughout the year to ensure smooth delivery of instructional activities.
• Independently troubleshoots issues, resolves operational challenges, and proactively identifies areas for continuous improvement.
• Develops, documents, and maintains standard operating procedures (SOPs) for academic program operations, ensuring consistency, accountability, and proper training across processes.

• Advanced proficiency in MS Word, Excel, PowerPoint.
• Working knowledge of academic policies, procedures, and business practices, preferably in a higher education or academic setting.
• Demonstrated ability to coordinate multiple priorities, manage complex processes, and meet deadlines in a fast-paced environment.
• Strong organizational skills with a high level of attention to detail and data accuracy.
• Effective oral and written communication skills and the ability to work collaboratively across teams.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience in higher education or data analysis or equivalent combination of education and work experience.
• Must have a valid driver’s license.

• Master’s degree
• Over 5 years of relevant work experience in higher education.
• Experience with academic scheduling, clinical education coordination, or complex program logistics.
• Experience with power queries, database management, and basic HTML.

FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Academic Administration Benefits Eligible Yes - Full Benefits Rate of Pay $65,687 - $85,393 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 9 Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level PC2 Job Family Academic Program Mgmt Job Function Academic Administration Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire DateExpected End DateContact Information for CandidatesOpen Date 10/9/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to ApplicantNotice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.