Medical Records Coordinator

Job Summary: Compile, scan, process, and maintain medical records for enrollees and participants in a manner consistent with medical, administrative, ethical, legal, and regulatory requirements. Prepares charts for new enrollees. Maintains logs, sends for and releases medical information, compiles assessment and treatment summaries, files, copies, and faxes medical information. Ensures accurate and timely entry of data into various databases, logs, etc.: generates needed reports. Ensures transmission of required data to governmental entities.

• High School Diploma or equivalent.
• Min 1 Year of Medical Record Experience or Data Entry
• Knowledge of industry terminology and ICD-9 Codes highly preferred

• Includes accrued vacation days, sick days, and holidays.
• Participation in 403 (b)
• Voluntary Benefits: Short Term Disability, Life Insurance, Cancer Insurance, Pet Insurance
• Discounted membership: Plum Benefits
• Pay for work-related eligible commuter expenses with pre-tax dollars

• Opportunity to learn from other disciplines, which enhances your individual clinical practice
• Team supports your efforts, and you get to support them as well
• Your work results in most participants being able to live in their own homes and communities, instead of living in a skilled nursing facility - this provides the highest quality of life for participants, as they can continue to be active members of their community

Processes and maintains all electronic and paper participant records including and not limited to enrollment and disenrollment, medical and social histories and IDT encounters and provide data for reporting and quality assessment.

Files documents into active records.

Keeps face sheet and other required information up to date.

Protects the security of medical records to ensure that confidentiality is maintained.

Reviews records for completeness, accuracy and compliance with regulations.

Maintains hard copy and electronic filing system as required.

Sends for medical information for applicants and participants at time of intake and as requested by Interdisciplinary Team (IDT).

Releases information to persons and agencies according to ArchCare Senior Life policies and procedures, and in according with compliance with HIPAA and other regulatory requirements. Maintains logs as required by HIPAA.

Resolves/clarifies codes and diagnoses with conflicting, missing, or unclear information by consulting with medical staff or others to get additional information.

Coordinates and disseminates agenda for IDT meetings. Maintains tickler files to ensure timely assessment/reassessment of enrollees. Attends IDT meetings, compiles assessment and treatment summaries, meeting records, etc. Updates care/treatment plans and obtains required signatures.

Conducts routine monthly and ad hoc medical record audits.

Compiles and enters demographic, utilization, assessment and other data into other databases and systems as required. Checks accuracy of entered data for file creation and upload as appropriate.

Prepares charts/EMR for surveys by regulatory agencies and other program needs as required.

Purges records and files documents into closed charts. Thins charts according to established protocols.

Maintains medical record forms inventory; reorders and restocks as needed.

Maintains flexibility in schedule and responds to unexpected emergencies and changes in workload in order to fulfill responsibilities

Meet a standardized set of competencies for the specific position description established by the PACE organization and approved by CMS before working independently

$22.72/ hour

ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it -- at home, in the community and in nursing homes. As the Continuing Care Community of the Archdiocese of New York, we see enhancing the lives of our elders and others who need extra help to stay healthy and live life to its fullest as more than just a job. To us, it's a privilege and our calling.

We are proud to be Certified™ by Great Place to Work®, a testament to our commitment to fostering a positive, supportive, and inclusive workplace culture.

ArchCare Senior Life (PACE) is a long-term Medicaid/Medicare plan designed specifically for seniors who need nursing home level care but want to stay at home. With PACE, participants have a dedicated Care Team to coordinate everything, so they are able to live comfortably where they are, knowing they'll get the coordinated care they need. PACE provides and coordinates care at our Wellness Centers, in patients' homes, and in other settings.