Foster Family Licensing and Support Administrative Coordinator I / 61015526

Posting number: 194322

Department: Department of Social Services

Division: Human Services

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Community Services, Health Services, Social Services, Human Services, Community and Social Services

Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina's children, families, and vulnerable adults? If so, the South CarolinaDepartment of Social Serviceshas the right job opportunity for you.

• The Foster Family Licensing and Support Administrative Coordinator I under limited supervision of the Child Welfare Licensing Director; performs a variety of advanced administrative duties. Responsibilities include primary processing of documentation to ensure the timeliness of producing licenses for Foster Family Licensing and Support, group homes, child care institutions, child placing agencies, and their individual homes as well as the Group Home report.

• Reviews licensing documents for accuracy and enters information into the Binti database for the Child Placing Agency unit, Group Home unit and Regional Permanency offices.

• Generates licenses and emails/mails the license certificates to Child Placing Agency providers, Group Home providers and Regional Permanency offices.

• Assists Licensing Consultants with scheduling and tracking required DHEC and Fire Marshall inspections. Mails packets for initial and renewal licensure for Group Homes and Child Placing Agencies upon request and according to schedule.

• Performs administrative tasks for the Child Welfare Licensing Director to include generating and mailing billing letters as well as maintaining billing information for Group Homes and Child Placing Agencies in a spreadsheet. Assists in fulfilling requests for information through the Freedom of Information Act (FOIA). Scheduling of meetings and capturing meeting notes.

• Performs secretarial tasks including answering phones, processing mail, formatting correspondence, filing of documents, and archiving files per schedule. Places supply orders and HelpDesk tickets, as needed, and books hotel rooms.

• Maintains vehicle trip logs, arranges maintenance of cars, takes cars for servicing and documents/maintains information in the Vehicle Management System (VMS).

• Tracks timeliness to licensure as requested by unit supervisors and management staff, monitors licensing reports in Binti for trends in data.

• Performs other related duties as requested or required.

• Ensures Personal Identifying Information (PII) is properly used, accessed, gathered, shared and disposed. Protects the agency networks and applications by safeguarding systems, equipment and data.

A High School Diploma and six (6) years of experience in business management, public administration or administrative services. OR A Associate Degree and four (4) years of experience in business management, public administration or administrative services. OR A Bachelor's Degree and two (2) years of experience in business management, public administration or administrative services.

A Master's Degree or higher in business management, public administration or administrative services may be substituted for required experience.

This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. "See Resume" is not acceptable information for the completion of any part of the requirements of this application.If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers.

Must possess a valid driver's license and have access to and be able to operate a motor vehicle. Individuals must comply with necessary field work assignments.

If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer.

The South Carolina Department of Social Services offers an exceptional benefits package that includes:

• Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Program

DIVISION: Human Services / RichlandCounty