DSHS FTAA Forms & Records Analyst 1

Posting number: 2026-07976

Department: Dept. of Social and Health Services

Division: FTAA

Job classification: FORMS AND RECORDS ANALYST 1

Posting type: Open & Promotional

Categories: Administration, Clerical & Data Entry, Customer Service, Records Management, Public Records, Database Administration, Audit

DSHS FTAA Forms & Records Analyst 1 – Background Check SpecialistWe are looking for a full-time Background Check Specialist to provide intake and technical support. Are you detail-oriented and comfortable following step-by-step processes? Do you enjoy providing customer service in a fast-paced environment? If so, this could be a great opportunity for you!

The Background Check Central Unit conducts more than 330,000 background checks each year for DSHS programs and authorized service providers who serve Washington’s vulnerable adults, juveniles, and children. In this role, you will provide technical assistance to customers using our online Background Check System (BCS), including support with activating accounts, logging in, submitting background checks, and adding additional users.

This position is currently eligible for telework and requires working in the office at least two days per week. Telework eligibility and in-office requirements may change based on business needs.

• Provide customer support by phone and email, applying background check procedures, laws, rules, and standards to answer questions and resolve issues.
• Assist authorized users with activating accounts, logging in, and accessing the Background Check System.
• Guide users through the Background Check System, including navigating the system and submitting background checks.
• Explain background check requirements and procedures, and refer customers to appropriate resources or staff when additional assistance is needed.
• Guide customers to online help resources and provide assistance with locating and using available tools.
• Scan and upload additional background check information and court documents into the Background Check System.
• Prepare and mail applicant result letters, requests for additional information, and records request materials.

• Ability to work effectively under frequent deadlines and changing priorities in a high-volume, production-focused environment.
• Experience reviewing forms, records, or other documents for completeness and accuracy.
• Accurate keyboarding skills and proficiency using Microsoft Office applications, including Word, Excel, and Outlook.
• Experience communicating technical information clearly and concisely, both verbally and in writing.
• Experience accurately entering, retrieving, and maintaining information in a complex database or other data system.
• Ability to pass a name and date of birth background check.

Additional requirement: You must successfully pass a proficiency test demonstrating a minimum typing speed of 40 words per minute (WPM), excluding errors.

Who should apply?Professionals with the following:

• A high school diploma or GED
• Two years of experience helping clients/customers regarding inquiries, complaints, or problems.

Note: Two years of post-secondary education and/or an AA degree may substitute for experience.

Interested?Please complete an online application and include the following:

• Cover letter
• Resume
• Three professional references

Questions?#07976.

The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information.

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