Deputy Clerk III - Juvenile Court

Posting number: 05254

Department: Juvenile Court

Job classification: Deputy Clerk III

Posting type: Open

Categories: Clerical & Data Entry, Court Administration

This position is located in Cobb County Juvenile Court. This position requires completion of both a Microsoft Word skills test and a data entry skills test to move forward in the hiring process. The skills testing information and link will be sent via email after the closing date of this job announcement for applications received that successfully meet qualifications for this position. Skills testing must be completed by Thursday, November 12th, at 11:59 pm. Please note, failure to complete the assessment will disqualify you from consideration for this position.

The purpose of this classification is to provide administrative and clerical support to an assigned Court.

May assist in leading work activities of co-workers: confers with co-workers and assists with complex/problem situations; provides technical expertise; and may assist with training and instructing co-workers regarding operational procedures and proper use of equipment.

Performs customer service functions by telephone, by mail, and in person: provides information and assistance regarding court activities, services, procedures, documentation, fees, case status/disposition, or other issues; reviews and accepts legal documents in accordance with court procedures and prescribed time frames; distributes forms and documentation; responds to routine and complex questions or complaints; researches problems/complaints; and initiates problem resolution.

Processes various court-related documentation in accordance with court procedures and time frames: assists in preparing, receiving, responding to, and processing subpoenas, court orders, hearings, continuances, bench and probation warrants, case initiation documents, case dispositions, citations, deeds, and/or other legal documents; receives and date stamps legal documents; distributes and submits information and legal documents to appropriate parties; reviews, verifies, records and files documentation and records; and creates spreadsheets and reports of activities.

Enters data from court and legal documents into computer systems, databases and applications: scans, indexes and records court case information and legal documents; audits and reviews data for accuracy; updates case disposition information; and maintains accurate records and filing systems.

Collects, records and processes fees: processes court payments, taxes, recording fees, and other items according to division/department assignment and per established procedures; enters payments/ posts checks into specified computer application; assigns fees to proper case or property; balances monies received; and processes fees as required.

Participates in special projects as requested by assigned judge; may coordinate staff activities with those of other units or divisions; attends court as required for arraignments, motions, pretrial and trial court calendars, and/or court proceedings for entries, sanctions, and terminations; and testifies during court hearings as required.

Performs other related duties as assigned.

High School Diploma or GED required; supplemented by three years of experience providing administrative or clerical support.

Some tasks require the ability to communicate orally.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Essential functions are regularly performed without exposure to adverse environmental conditions.

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.