Bid Administration Team

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Researching products, negotiating, and soliciting fixed bid pricing, capturing, and maintaining bid contracts. Manage awarded bids and communicate with procurement for on time performance and guarantee timely distribution at correct bid.

Essential Duties and ResponsibilitiesBid and Contract Administration • Coordinate bid process from solicitation through implementation. • Maintain bid files, contract records, pricing documentation, and databases. • Track renewals, amendments, and customer requirements.

Pricing and Reporting • Maintain pricing templates and contract pricing records. • Prepare recurring reports and spreadsheets supporting bid activity. • Verify pricing accuracy within systems.

Customer and Vendor Support • Respond to customer and manufacturer inquiries. • Assist with issue resolution regarding pricing and contract administration. • Support vendor sample billing and related activities.

Cross Functional Coordination • Partner with purchasing and supply chain teams to support awarded business. • Provide backup support for National Accounts and related functions.

Education RequirementsRequired: High School Diploma or GED.

Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field.

Equivalent experience may be substituted.

• 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
• Experience supporting bids, pricing, proposals, or contracts preferred. Foodservice industry experience preferred.

• Intermediate Microsoft Excel, Word, Outlook and Teams skills.
• Ability to calculate percentages, discounts, and pricing adjustment
• Strong organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently within established procedures.

• Travel Requirement Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.
• This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.
• CORE Foodservice is a part of Acosta Group – a collective of the industry’s most trusted retail, marketing and foodservice agencies reimagining the way people connect with brands at every point in their shopping journey.

CORE Foodservice is revolutionizing the North American foodservice industry. With over 60 offices, we are a dynamic team dedicated to navigating the evolving landscape of foodservice operations. Our mission? To seamlessly connect top-tier brands with consumers wherever they eat away from home – think ballparks, restaurants, schools and more. As the industry's premier foodservice sales agency, we drive demand, forge invaluable relationships, and accelerate growth across every dining destination.

At CORE Foodservice, we empower our employees to focus on what they love, fostering a culture where happy people drive remarkable outcomes. Our leaders are highly engaged, getting into the field and setting the example for pushing boundaries and innovation. Empowerment is our cornerstone; we believe in creating an environment where every voice is heard, and every idea valued. Join us in shaping the future of foodservice, where dedication and innovation meet opportunity.

• Acosta Group is an equal opportunity employer and will ensure that applicants with disabilities are provided with reasonable accommodations. Be sure to include "Applicant Accommodation" in the subject of your email to expedite the request.
• Acosta Group believes in good faith that the minimum and maximum annual salary or hourly compensation range for this opportunity is accurate and reasonable at the time of posting.
• The Acosta Group utilizes E-Verify for validating the ability to work in the United States for all job candidates.gov)
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• Attention to Detail
• Customer Focus
• Planning and Organizing
• Communication
• Teamwork and Collaboration
• Problem Solving
• Time Management
• Technology Proficiency