Administrative Program Specialist A

Posting number: 419-227446-ESS

Department: DPS-Office of State Police

Job classification: ADMINISTRATIVE PROGRAM SPECIALIST-A

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Accounting and Finance, Human Resources, Telecommunications, Miscellaneous, Purchasing, Customer Service, Records Management, Grants Administration, Office and Administrative Support, Program Management, Payroll/Benefits Administration

At the Louisiana State Police, our mission is to safeguard communities and strengthen trust by maintaining accurate, secure, and accessible criminal justice information. We’re seeking an Administrative Program Specialist A to join the Bureau of Criminal Identification and Information (BCII)—the state’s central repository for criminal history records. BCII supports law enforcement, courts, and the public by providing critical services such as expungements, fingerprint analysis, background checks, and sex offender registry management.

In this role, you will serve as the confidential assistant to the Commander of the Bureau of Criminal Identification and Information - LCJIS (BCII/LCJIS). This position requires you to assist the Commander and their designees in the implementation and revision of policy and procedures, standards, and guidelines necessary to achieve the goals and mission of BCII/LCJIS. The Administrative Program Specialist A requires you to serve with a higher degree of complexity, impact, and independence in assigned duties and program areas with or without direct supervision. You will manage all commissioned and noncommissioned personnel administrative files and have direct access to sensitive information related to the Louisiana Criminal Justice Information System (LCJIS) as well as the National Criminal Information Center (NCIC). This position requires attention to detail, a commitment to accuracy, and the ability to handle highly confidential information.

If you are dependable, detail-oriented, and ready to grow your career in public safety, this opportunity offers meaningful work that supports justice, law enforcement, and Louisiana’s citizens.

The ideal candidate will possess the following competencies: Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service Rules, and organizational policies.

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties: As an Administrative Program Specialist A at BCII, you will play a vital role in ensuring the accuracy, security, and accessibility of Louisiana’s criminal history records. In this role, you will:

• Serve as the financial and budgetary liaison between BCII/LCJIS and the Office of Management & Finance, assist in audits conducted in regards to the finances of BCII/LCJIS, and direct special projects for BCII/LCJIS as required. The incumbent will assist the Commander and Executive Officer with oversight of BCII/LCJIS use of the Louisiana State Procurement Card Program (LaCarte).
• Serve as the time administrator for BCII/LCJIS, manage payroll, and perform all duties and responsibilities therein, to include running reports before and after the pay period ends, and other related duties as assigned.
• Confer with the Commander and their Executive Staff on a daily basis, ensuring they are informed about budget status, executive orders, internal policy decisions, and legislation that may affect regular administrative operations in both temporary and relevant situations.
• Act as a liaison to officials in Federal, State, and Local government, and private sector companies relative to BCII/LCJIS programs, goals and mission
• Identify and evaluate state policies affecting the programs and operations of BCII/LCJIS while utilizing state law, federal law, legislative acts, court orders, executive orders, budget policies, policy statements and special commission reports, as directed by the Commander and Executive Staff.
• In the absence of the Commander and Executive Staff, the incumbent has the responsibility of safeguarding, dissemination and/or handling confidential information.
• Support the section Commander in carrying out a wide variety of project assignments, to include program compliance to Federal and State regulations.
• Research and evaluate specific programs, functions, policies, and issues to provide analysis for decision-making, recommendations of corrective action, possible initiatives, and implementation related to budget planning and administrative procedures.
• Be responsible for monitoring, organizing and ensuring all information is available for selected general budget activities and/or public records requests.
• Prepare accurate documentation and reports to support compliance with state and federal standards.

Position-Specific Details Appointment Type: Probational or Promotional Work Schedule: 8:00 AM to 4:30 PM, Monday–Friday

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

No Civil Service test score is required in order to be considered for this vacancy.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.