Administrative Coordinator

Posting number: 191188

Department: Department of Agriculture

Division: Consumer Protection

Job classification: Administrative Coordinator I

Posting type: Open

Categories: Administration, Administrative Assistant, Agriculture, Professional, Customer Service, Communications, Office and Administrative Support, Database Administration

Do you excel at customer service and have strong administrative skills? Do you have attention to detail and like working with documents? Do you have a desire to contribute to the agricultural community of South Carolina in a unique way? Then this is the job for you! Serving as the Administrative Coordinatorfor the Consumer Protection Division (CPD), your responsibilities will include:

• Greeting and assisting all visitors and callers or directing to the correct person.
• Distributing mail and collecting submitted samples dropped off, verifying paperwork is correct for the samples.
• Scheduling and setting up the CPD conference room.
• Providing administrative support for the operations of the CPD.
• Processing shopping carts to obtain purchase orders.
• Processing invoices for payments.
• Processing deposits.
• Assisting with project preparation and maintaining various databases.
• Assist with CPD fleet assignments.
• Processing all export certificates for products manufactured in South Carolina.
• Assisting with travel arrangements and reimbursements for staff members to include verifying finance forms are completed properly and verifying receipts.
• Serving backup to handle complaint calls for Consumer Services, Wholesale Food Safety, and Feed Safety.
• Serving as back up to CPD Business Manager.

• Associate's degree and 2 years' administrative experience; or a high school diploma and 4 years' administrative experience.  A bachelor's degree and 1 year experience may be substituted for required experience.
• Valid state driver's license and ability to operate a motor vehicle.

• Proficiency in MS Word, MS Excel, MS Access and Outlook email and calendar.
• Strong data entry skills.
• Two years' experience in customer service.
• Strong writing, proofreading and editing skills.
• Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets).
• SCEIS Shopping Cart and multi-line telephone experience.

• Generous State benefits to include retirement, health, vision, dental and life insurance.
• Premium for BCBS State Standard Plan for employee only coverage is less than $100/month!
• Premium for BCBS State Standard Plan for full family coverage is only $307/month!
• 13 paid holidays; generous annual and sick leave accruals.
• Up to 6 weeks paid parental leave.
• Employee Assistance Program
• Free counseling sessions for employees and household members
• Free Life Management Services (legal, financial, and more)

• Proficiency in the use of standard office equipment (computer, printer, copy machine, etc.) and routine office software (such as MS Office) required.
• Must be able to prepare clear, concise, and comprehensive oral and written communication with limited errors.
• Ability to sit or stand for prolonged periods and to lift up to 25 pounds.
• Strong attention to detail and organizational skills (hardcopies, softcopies and maintaining electronic file cabinets).
• Ability to communicate effectively with people from diverse backgrounds.
• Position is based on the campus of the Columbia State Farmers Market in West Columbia. (off Hwy 321).  This is not a remote position.
• Assist with at least one agency event per year. (flower show, job fair, etc.).