Administrative Coordinator 4

Posting number: MVA/PAW/225923

Department: LDH-Medical Vendor Administration

Job classification: ADMINISTRATIVE COORDINATOR 4

Posting type: Open & Promotional

Categories: Administrative Assistant, Clerical & Data Entry, Miscellaneous

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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

• Three years of experience in administrative services.
• EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• · Oversees the administrative and support operations of the local parish office and coordinates office maintenance, repairs, and vendor services.
• · Processes and maintains personnel forms and records for new and existing employees and provides information on personnel policies, procedures, and required training.
• · Coordinates employee onboarding activities, including providing new employees with required policies, safety information, and access to state and department resources.
• · Monitors office budgets, expenditures, inventories, and purchasing activities and maintains related financial and administrative records.
• · Coordinates the procurement of supplies and services, vehicle and hotel rentals, mileage reimbursements, and vendor payments in accordance with applicable procedures.
• · Compiles and submits payroll, leave, attendance, travel, and other required reports and serves as backup Time Administrator for the parish office as needed.
• · Reviews payroll and timekeeping information for accuracy, including leave balances, overtime requests, on-call sheets, and daily time entries, and maintains supporting documentation.

Position-Specific Details:

• Location: Medical Vendor Administration / ES Monroe Region 8-FSA 2 (ES TRI-REGION 3) / Madison and Morehouse Parish
• Appointment Type: This position may be filled as aProbationary appointment, Promotional appointment or Job appointment (temporary appointment that may last up to 48 months)
• Cost Center: 3052130204
• Position Number(s): 50689565
• No Civil Service test score is required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

• Patricia Walker
• LA Department of Health (LDH)
• Division of Human Resources
• PO Box 4818
• Baton Rouge, LA 70821
• LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
• *Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.*

LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity and consist mainly of departmental-program duties.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions. Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes. Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value. Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.