Administrative Assistant 6

Posting number: OS/DRT/225710

Department: LDH-Office of Secretary

Job classification: ADMINISTRATIVE ASSISTANT 6

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Miscellaneous, Office and Administrative Support

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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Five years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience.

• Composes and processes correspondence and other documents for the Undersecretary’s review and signature, coordinating with appropriate officials to ensure timely responses.
• Manages the Undersecretary’s calendar, schedules meetings, and coordinates conference rooms, materials, and other meeting requirements.
• Provides administrative support to the Senior Advisor to the Undersecretary and other executive staff by coordinating meetings, preparing and routing documents, and maintaining necessary information.
• Responds to constituent inquiries regarding departmental policies and programs and coordinates with appropriate offices to ensure timely and accurate responses.
• Monitors staff time and attendance records, communicates deadlines and required corrections, and enters and updates employee information in LaGov ECC and the Emergency Employee Directory.
• Coordinates travel arrangements for Undersecretary’s staff, including transportation, lodging, and airfare, and processes travel expense reimbursements.
• Manages the office P-Card and related purchases, reconciles monthly transactions and receipts, and serves as a safety officer or backup safety officer by supporting emergency procedures and communicating safety information to staff.

• Position-Specific Details: Location: Office of the Secretary / Undersecretary / East Baton Rouge Parish
• Appointment Type:This position may be filled as aProbationary appointment or Promotional appointment
• Cost Center:3071020300
• Position Number(s):166648
• How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For information on how to check your application status and understand status updates, please clickHERE.Contact Information:

• Deanda Thymes
• LA Department of Health (LDH)
• Division of Human Resources
• PO Box 4818
• Baton Rouge, LA 70821

*Information on the Louisiana Works, Louisiana Rehabilitation Services is availablehere .*LDH is an equal opportunity employer and seeks to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Support executive leadership and make an impact at the heart of state government! As an Administrative Support professional, you’ll provide high-level support to the Undersecretary, Senior Advisor, and other executive leaders within the department. This independent and dynamic role offers the opportunity to manage priorities, coordinate critical administrative activities, and work closely with senior leadership. If you’re organized, resourceful, and ready to play a key role in supporting executive operations, we encourage you to apply!

• Communicating Effectively:  The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability:  The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.