Administrative Assistant

Posting number: 9935203

Department: University of South Carolina

Job classification: Administrative Assistant

Posting type: Open

Categories: Administrative Assistant

Administrative Assistant Department: SAAS Custodial, Move Crew and Facilities Administration Advertised Salary Range: Part/Full Time: Full Time About UofSC From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. Inclusive Excellence Statement Advertised Job Summary Administrative Assistant - Are you an organized professional who enjoys keeping daily operations running smoothly? - Do you take pride in getting the details right while providing friendly, dependable service? - Ready to put your administrative skills to work supporting the teams that keep our campus running? - Looking for a role where your organizational skills and commitment to service make a difference every day? Well, We Have the Job for You! The Administrative Assistant supports the Maintenance and Custodial Teams by processing payroll, hiring, and travel documentation and providing administrative assistance as directed by the Manager of Facilities Administration. This position is cross trained in a range of administrative functions, including inventory management, to support efficient departmental operations. Serving as the initial point of contact for the Facilities Department, the Administrative Assistant welcomes visitors, answers phone calls, and responds to inquiries with professionalism and courtesy. Primary Job Duties: - Processes payroll for Maintenance and Custodial staff in PeopleSoft, including coordinating with supervisors to obtain hours, entering time, and reconciling leave sheets with leave taken. - Prepares, updates, and manages personnel paperwork for departmental employees. - Provides administrative support to the Maintenance and Custodial leadership teams, including serving as the primary contact for incoming calls and reception, handling correspondence, managing calendars, scheduling meetings and interviews, and taking meeting minutes. - Maintains and administers comprehensive records, logs, and documentation related to key boxes and locks. - Creates and maintains attendance reports for leadership review to ensure attendance standards are being met. Perks: - Competitive salary + some of the BEST benefits you can find! - 15 paid vacation days - 15 paid sick days - 13 paid holidays (including an extended December holiday) - An engaging and collaborative environment.

Knowledge/Skills/Abilities Demonstrated skills in the use of a computer, printer, copier, and telephone. Knowledge and use of professional etiquette is required, and the administrative assistant will be polite, helpful, interested, and diligent in serving all who enter or telephone the office. This position has been designated as essential personnel during inclement/ hazardous weather and other emergencies.

Preferred Qualifications Bachelor's degree and 1 year work experience related to the job, or high school diploma and 5 years directly related to the area of employment. Experience in tracking and entering time worked into a payroll system.

Job Close Date 11/22/2026 Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 22, 2026 The University of South Carolina offers a valuable benefits package including but not limited to: - Health and Life Insurance - Retirement Programs - Paid Tuition - Dependent Scholarships - Annual Leave - Sick Leave - 13 Paid Holidays (including an extended December holiday) - Paid Parental Leave - Professional Development Opportunities Clickhttps://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsc.edu%2F​about%2Foffices_and_divisions%2Fhuman_resources%2Fcareers%2Findex.php&data=05%7C​01%7CKURTRS%40email.sc.edu%7Ceca45df616784275e15908dab2a706ac%7C4b2a4b19d135420e​8bb2b1cd238998cc%7C0%7C0%7C638018727680845870%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC​4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=j​6sQGvabHDZHDmRBFwMrq8P8QCuDmChuJ%2FH5%2F8hDRUw%3D&reserved=0 to learn more about why you should work at USC. To apply, please visit: EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions. je-76703d4b23ab499fa2202c3439bfc998