Administrative Assistant

Posting number: 17408

Department: Harris County Resources for Children and Adults

Job classification: Administrative Assistant

Posting type: Open

Categories: Administration, Administrative Assistant, Clerical & Data Entry, Mental Health, Communications, Community and Social Services, Office and Administrative Support

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• Assists with preparing Purchase Orders, submitting items to Commissioners Court, collecting bills, paying invoices, troubleshooting, and providing admin assistance to Administration Managers and Director.
• Prepares supplies and materials for program meetings, trainings, projects, workshops or special events, including room setup and breakdown.
• Prepare minutes, correspondence, surveys, reports, notes, forms, manuals, flyers, and presentations as requested with editing for accuracy, clarity and visual quality.
• Assist coordinators with quarterly case file review process.
• Maintain organized program records and content in shared drives and SharePoint.
• Retrieve information or reports from client, survey, or SharePoint databases to support program activities and projects.
• Answers in-person, email, or TEAMS inquiries and directs calls to appropriate staff. Answers general questions and provide program information as requested.
• Maintains organized inventory and ordering of supplies. .
• Assist with division budget reviews, maintenance, and updates.

• High school diploma or its equivalent

• Minimum two (2) years full-time paid work experience as an administrative assistant.
• Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.

• Follows written and oral instructions.
• Possesses excellent organizational skills.
• Must be detail-oriented and self-motivated.
• Must interact with all levels of staff.
• Have excellent oral and written communication skills.
• Problem solve and demonstrate critical thinking skills.
• Work with limited supervision and independently in a fast-paced environment.
• Maintains confidentiality.
• Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.
• Skill in establishing and maintaining effective working relationships.
• Exercise flexibility, tact, and diplomacy.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume"will not be accepted for qualifications.

To better the lives of children and adults in Harris County.

• Reliable transportation with a valid Texas driver’s license and auto liability insurance.

• Full-time | Regular
• Monday -- Friday | 8:00 a.m. -- 5:00 p.m.

• Depends on Qualifications.
• Based on 26 Pay Periods
• Plus, Mileage Reimbursement

• 2525 Murworth Drive, Houston, Texas 77054

Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.

Under the supervision of the Program Development Manager, this position handles a wide range of administrative and executive support duties to ensure the Administration Division operates smoothly, efficiently, and professionally to meet operational needs.