Billing Clerk

Penske Automotive Group is looking for an experienced Contract/Billing Clerk to join our team in Santa Ana, CA, and help deliver extraordinary customer experiences.JOIN OUR TEAM At Penske Automotive Group (PAG), we strive to create a positive and challenging workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals with that same passion to join our team.

Imagine working in a professionally and financially satisfying job where you have the opportunity to make a positive impact on our organization and customers every day. As a Contract/Billing Clerk, you will be responsible for processing, auditing, and posting new and pre-owned vehicle contracts while ensuring accuracy, compliance, and proper documentation. You will also maintain accounting schedules, perform compliance checks, and support the efficient operation of the dealership's accounting department.

• Fortune 500 company, consistently recognized by Automotive News as among the "Best Dealerships to Work For."
• Proudly named to Glassdoor's Best Places to Work.
• Comprehensive benefits program, including health care options (medical, dental, and vision) and 401(k) savings and retirement plan with company match.
• Training, resources, and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.
• Values-driven culture built on integrity, professionalism, excellence, and teamwork.

• Minimum of 2 years of recent experience working at a dealership contracts desk.
• Experience with automotive dealership software; Reynolds & Reynolds experience is highly preferred.
• Thorough understanding of laws and regulations related to new and pre-owned vehicle sales contracts and sales tax.
• Highly organized and detail-oriented, with the ability to prioritize and manage multiple tasks efficiently.
• Strong attention to detail and a high degree of accuracy when handling financial information and documentation.
• Strong mathematical, analytical, and computer skills.
• Proficiency in 10-key and Microsoft Excel.
• Tech-savvy and comfortable working with web-based programs and dealership systems.
• Excellent communication, interpersonal, and organizational skills.
• Ability to work effectively in a fast-paced, results-driven environment.
• A positive, collaborative, and coachable team player who is motivated to learn and grow.
• Strong work ethic and willingness to contribute to a friendly, hardworking team environment.
• Current California Driver's License.

• Commitment: Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts. Diligently follow up on aged items and outstanding schedule balances.
• Excellence: Process, review, and post new and pre-owned vehicle contracts accurately and efficiently. Verify contract details and supporting documentation to ensure each deal meets company standards and applicable legal requirements.
• Accountability: Perform compliance checks on all deals and ensure compliance with applicable laws and regulations related to vehicle sales contracts and sales tax. Complete final deal scans into Reynolds and maintain accurate dealership records.
• Efficiency: Process payoff and equity checks in a timely and accurate manner while supporting the overall efficiency of the dealership's accounting and contracts functions.

If you are ready for a rewarding career with competitive compensation and benefits, and opportunities to excel and advance, consider joining the Penske Automotive Group organization. Our interview process typically includes a phone interview, several in-person interviews, background check, reference check, driving record review, and a drug screen. Be a part of the best customer experience team in the automotive industry... apply with us today!

Penske Automotive Group is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.

• Strong organization skills and ability to multi-task
• Ability to work in fast-paced environment with high accuracy
• Ability to read and comprehend instructions and information
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Detail oriented
• Excellent Microsoft Excel Skills
• Accounting knowledge
• Time Management skills and ability to prioritize
• Excellent communication skills and works well in a team environment

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Light Work- lifting no more than 20 pounds at a time and/or frequent lifting or carrying of objects weighing up to 10 pounds This position requires sitting for prolonged periods of time and may involve standing and walking on occasion This position requires the ability to push, pull, stoop, kneel, reach, grasp This position involves repetitive motion--primarily typing This position requires the ability to communicate using verbal and nonverbal skills.

Position Type/Expected Hours of Work Standard Business Hours with ability to work nights, weekends, and holidays as required

Required Education and Experience * High school diploma or equivalent; B.A. or Associates Degree a plus * Two-three years accounting experience or equivalent combination of education and experience

Preferred Education and Experience Two to four year's related experience and/or training; or equivalent combination of education and experience

• Reviews incoming deals for completeness/accuracy of paperwork
• Follows-up on corrections needed for non-compliance
• Posts deals into accounting
• Competes all Dealer Trades
• Verifies schedules for completeness of deal
• Prepares and files finalized deals
• Reconciles Factory Vehicle Inventory to the General Inventory
• Reconciles various General Ledger schedules
• Files documents as needed
• Weekly tracking of deals out
• Prepares loan payoffs on trade-in vehicles
• Prepares deals and other files (box) as needed for relocation
• Communicates all issues with leadership as they arise
• Maintains a professional appearance and a neat work area in accordance with company policy
• Understands and follows work rules and procedures
• Follows lawful directions from supervisors
• Upholds the company's non-disclosure and confidentiality policies and agreements
• Attends company meetings as required
• Other duties as assigned

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

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Pay for this position is $22-$27 per hour.

Summary/Objective The Billing Clerk audits incoming deals per Penske Automotive Group Policy & Procedure Manual for compliance of vehicle sales and revenue recognition. Responsible for posting deals into accounting system, verifying all revenue, gross, commissions, receivable & payable, and all supporting documents with the deal. Maintains control over current year deals.