Asset Management Program Specialist

Posting number: 2601861

Department: Finance

Job classification: Asset Management Program Specialist

Posting type: Open

Categories: Accounting and Finance

The Asset Management Program Specialist is responsible for establishing, leading, and maturing the City’s asset management program. This position develops policies, standards, and governance; implements and administers the City’s CMMS/EAM system; coordinates asset data collection; and ensures consistent asset management practices across all departments, including Police, Fire, Parks, Public Works, Streets, Water, Wastewater, and Library.

• Develops and maintains the City’s Asset Management Policy, standards, and governance framework.
• Establishes citywide asset management objectives, performance expectations, and reporting requirements.
• Coordinates with department leadership to align asset management practices and priorities.
• Leads development of the annual Asset Management Roadmap and State of the Assets report.
• CMMS/EAM System Implementation and Administration
• Leads selection, procurement, and configuration of the City’s CMMS/EAM system.
• Defines asset hierarchies, naming conventions, and data standards.
• Designs workflows for work orders, preventive maintenance, inspections, and lifecycle tracking.
• Oversees user training, system adoption, and ongoing system optimization.
• Asset Inventory and Data Management
• Develops asset inventory templates, data collection standards, and quality control processes.
• Coordinates with departments to build and maintain accurate asset inventories.
• Ensures integration of GIS, mobile tools, and other data sources into the asset management system.

• Establishes data governance practices to ensure accuracy, consistency, and completeness.
• Develops preventive maintenance frameworks and schedules for all asset classes.
• Works with departments to implement PM programs and monitor compliance.
• Analyzes work order data to identify trends, inefficiencies, and improvement opportunities.
• Planning, Reporting, and Performance Management
• Develops KPIs for asset condition, maintenance performance, and service levels.
• Prepares reports for executive leadership, City Council, and regulatory agencies.
• Supports long-term capital planning by providing asset condition, risk, and lifecycle insights.

• High School Diploma and five years of experience developing asset management policies, standards, or governance frameworks. Experience must include implementing or administering CMMS/EAM or other asset management systems.

• Associates or Bachelor’s Degree in Public Administration, Engineering, Business, Asset Management, or related field.
• Experience in municipal government or public infrastructure management.
• Certification in asset management (IAM, AMP, CAMP, or similar).
• Experience with GIS, SCADA, or utility asset systems.
• Experience implementing asset lifecycle principles, preventive maintenance, and data governance.
• Experience leading cross-departmental initiatives and managing complex projects.

• Tyler Technologies Incode 9 for asset management.

• Asset lifecycle management (acquisition, operation, maintenance, replacement, disposal)
• Risk assessment and asset criticality analysis
• Data governance and asset data management
• CMMS/EAM systems (Computerized Maintenance Management Systems / Enterprise Asset Management Systems)
• Infrastructure and facility asset management

• Valid Texas drivers license or equivalent from any other US state.

While performing the duties of this job, the employee is regularly required to stand, sit, use hands and arms, talk, and hear. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be considered to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.