Administrative Program Specialist B (Risk Management/Emergency Preparedness/Facilities)

Posting number: 227940-APSB-EXEC

Department: LDH-Florida Parishes Human Services Authority

Job classification: ADMINISTRATIVE PROGRAM SPECIALIST-B

Posting type: Open & Promotional

Categories: Administration, Administrative Assistant, Building & Safety, Building Maintenance, Clerical & Data Entry, Facility Management, Risk Management, Management, Executive Management, Maintenance, Human Services, Project Management, Organizational Development, Emergency Management, Office and Administrative Support, Program Management

We believe that our individual differences are our strength, and it forms the foundation that allows our agency to empower individuals to experience a greater quality of life.

Our agency’s vision is that all people will be empowered to lead meaningful and productive lives among friends, relatives, and neighbors regardless of behavioral health needs or developmental disabilities. We have been lighting the path forward into recovery by providing person-centered services to adults and children who meet the treatment criteria for substance use disorders, developmental disabilities, and/or mental health.

To learn more about our agency, please Visit our website.

Come join our team at Florida Parishes Human Services Authority as an Administrative Program Specialist B and play a vital role in keeping our facilities, staff, and fleet safe and running smoothly! In this position, you’ll oversee agency safety and emergency preparedness, building systems, and fleet operations while ensuring compliance with applicable regulations and safety standards. If you’re organized, dependable, and enjoy coordinating projects, solving problems, and supporting the safety and well-being of others, we encourage you to apply!

• Four years of experience in administrative services; OR
• Six years of full-time work experience in any field plus one year of experience in administrative services; OR
• A bachelor's degree plus one year of experience in administrative services; OR
• An advanced degree.

EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

This position serves as the Risk Manager, Building Systems Manager, and Fleet Manager for FPHSA. Duties include:

• -Supervises the Mobile Equipment Operators;
• -Coordinates all safety and emergency preparedness activities for FPHSA;
• -Monitors clinics/facilities for compliance with requirements and regulations for licensure, fire marshal inspections, health department inspections, etc.;
• -Conducts and assists in new-hire orientation, workshops, and in-service training on safety and emergency preparedness for FPHSA;
• -Coordinates staff assignments during events, such as the Special Needs Shelter, Command Center, or other related duties in times of crisis;
• -Maintains assessments regarding the current condition of electrical, air conditioning, plumbing, roofing, and other essential equipment for state-owned FPHSA occupied buildings and maintains accurate records of the condition of equipment;
• -Serves as the Fleet Manager and plans, directs, and coordinates the operation of agency-owned vehicles, including maintenance and repair and serves as the liaison with the Louisiana Property Assistance Association (LPAA) for fleet management; and
• -Serves as the contact person for FPHSA to ensure consistency and coordination of interface with the Office of Risk Management (ORM) for safety audits.
• Position-Specific Details: Appointment Type:Probational Appointment Career Progression:This position will be filled as an Administrative Program Specialist B Compensation:The salary range for the position is below.

• Administrative Program Specialist B: $19.30/hour minimum - $37.88/hour maximum

Salary may be negotiable depending on the chosen applicant’s level of experience. Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and NOTthe maximum amount we are allowed to pay a new hire. Location:Executive Administration/Billing Department is housed in Hammond, Louisiana.

• How To Apply:No Civil Service testscore isrequired in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information: For further information on this vacancy, please contact:

• Emily Barthelemy
• HR Analyst C
• Florida Parishes Human Services Authority
• 19184 Dr. John Lambert Drive
• Hammond, LA 70403

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Accepting Direction- The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability- The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Resources- The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.