Administrative Assistant 3

Posting number: 226587

Department: Northwestern State University

Job classification: ADMINISTRATIVE ASSISTANT 3

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry

Northwestern State University of Louisiana is seeking qualified applicants for the Administrative Assistant 3 position in the School of Education.

The Administrative Assistant (Level 3) plays a key support role in the NSU School of Education, a division of the Gallaspy College of Education and Human Development recognized for preparing exceptional educators and promoting academic excellence. The School of Education seeks a detail-oriented, service-focused professional to provide administrative support related to university processes, Louisiana teacher certification requirements, and the progression of educator candidates through their academic and clinical experiences. This position offers an opportunity to make a meaningful impact by supporting students, faculty, and academic programs while helping ensure efficient operations and compliance with certification standards. If you are passionate about higher education, collaborative problem-solving, and student success, we invite you to join a team dedicated to innovation, service, and educational excellence.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Responds to inquiries regarding teacher candidacy, certification, program requirements, and student status; verifies eligibility and directs complex inquiries to appropriate personnel.
• Maintains candidate records and files, including transcripts, grades, testing results, recommendations, background checks, and certification documentation.
• Collects, reviews, and reports candidate and program data; prepares reports, correspondence, forms, and other documents in accordance with applicable requirements.
• Provides administrative support to faculty and program coordinators, including scheduling, document preparation, meeting support, student assistance, and event coordination.
• Serves as a liaison among university offices, students, faculty, recruiting programs, and partner school districts; communicates program information and maintains external partnerships and agreements.
• Maintains program materials, office records, equipment, supplies, and resources and performs other administrative duties as needed.

Position-Specific Details:

• Appointment type:Full-time, Probational
• Work schedule:Monday to Thursday: 7:00 AM – 4:30 PM, Friday:8:00 AM – 12:00 PM
• Work location:The School of Education

• No Civil Service test score is required in order to be considered for this vacancy.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• \* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Antigone Speed, HR Specialist

Institutional Effectiveness & Human Resources

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

For faculty/staff accommodations and services, contact the Executive Director of Institutional Effectiveness and Human Resources, Veronica M.